Financial Conflict of Interest Policy
House Of Rebirth
I. Purpose
The purpose of this Financial Conflict of Interest Policy is to protect the integrity, transparency, and accountability of House Of Rebirth and ensure that decisions are made in the best interest of the organization and the communities we serve. As a transgender-led 501(c)(3) nonprofit organization, House Of Rebirth is committed to maintaining ethical standards and public trust in all organizational operations, partnerships, programs, and financial decisions.
II. Scope
This policy applies to all board members, officers, employees, contractors, volunteers, consultants, and individuals acting on behalf of House Of Rebirth (collectively referred to as “Interested Parties”).
III. Definition of Financial Conflict of Interest
A financial conflict of interest exists when an Interested Party has a direct or indirect financial, personal, or professional interest that could improperly influence, or appear to influence, their judgment, decision-making, or actions on behalf of House Of Rebirth.
Conflicts of interest may include, but are not limited to:
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Ownership, investment, or financial interest in an entity doing business with House Of Rebirth.
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Receipt of compensation, gifts, favors, or incentives from outside individuals or organizations connected to House Of Rebirth activities.
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Personal, family, or business relationships that may influence organizational decisions.
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Financial benefit related to contracts, funding opportunities, partnerships, or transactions involving the organization.
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Use of organizational resources for personal gain.
IV. Disclosure Requirements
1.Annual Disclosure: All Interested Parties are required to complete and sign an annual Conflict of Interest Disclosure Form identifying any actual, potential, or perceived conflicts of interest.
2.Ongoing Disclosure: Interested Parties must promptly disclose any new or emerging conflicts of interest that arise throughout the year, including changes in financial relationships, partnerships, employment, or affiliations that may impact organizational decision-making.
V. Review and Oversight
Conflict Review Process: The Board of Directors, or a designated committee composed of individuals without conflicts related to the matter under review, will evaluate disclosed conflicts of interest and determine appropriate actions.
Determination of Conflict:If a conflict is identified, House Of Rebirth may take one or more of the following actions:
1. Require the Interested Party to recuse themselves from discussions, recommendations, voting, or decision-making processes related to the matter.
2.Limit access to confidential or sensitive information related to the conflict.
3.Approve, manage, or monitor the conflict when determined to be in the best interest of the organization.
4.Terminate or decline relationships, agreements, or transactions when necessary to protect the integrity of the organization.
VI. Procedures for Addressing Conflicts
Recusal: Interested Parties with a conflict of interest must not participate in discussions, negotiations, recommendations, or votes related to the matter in question.
Documentation: House Of Rebirth will maintain documentation of all disclosed conflicts of interest and any actions taken to address or manage them.
Transparency and Accountability: The organization is committed to maintaining transparency and accountability in organizational governance while protecting confidential information where required by law.
VII. Violations of the Policy
Failure to disclose a known conflict of interest or failure to comply with this policy may result in disciplinary action, including removal from decision-making responsibilities, termination of employment, termination of volunteer status, removal from the Board of Directors, or other corrective actions deemed appropriate by the organization.
VIII. Education and Training
House Of Rebirth will provide periodic education and guidance regarding ethical conduct, conflicts of interest, transparency, and accountability to ensure all Interested Parties understand their responsibilities under this policy.
IX. Policy Review
This policy will be reviewed annually by House Of Rebirth leadership and/or the Board of Directors to ensure continued effectiveness, legal compliance, and alignment with organizational values and best practices.